Defining additional costs for work orders

Define additional costs for work orders. Additional costs are charges related to the work order but not to a specific part of service, i.e., non-inventory parts. These records do not affect purchasing.

To define additional costs for work orders:

Select Work > Work Orders.
Select the work order for which to define additional costs, and then click the Additional Costs tab.
Choose one of the following options for Activity:
- Select to display the work order activity or activities in the grid.
- Show All Records
  
  Select this option if you want to define additional costs for multiple activities on the work order.
Choose one of the following options for Job:
- Select to display the job or jobs in the grid.
- Show All Records
  
  Select this option if you want to define additional costs for multiple jobs on the work order.
Click Add Additional Cost.
Specify this information:
Cost Description

Specify a cost description.

Activity

Select an activity. The system automatically populates Activity if the work order has only one associated activity and it is not deferred.

Job

Select a job. The system automatically populates Job if the work order has only one associated job.
Cost Type
Select one of the following options:
- Part
- Own Labor
- Hired Labor
Date

Specify the date of the additional cost if you use multiple equipment.

Equipment

Specify the equipment for the additional cost if this is a multiple equipment work order. The system automatically populates Equipment Org. and Related Work Order.
Click Submit.

Note: Records cannot be deleted on the Additional Costs page. Therefore, enter negative costs to make corrections. The negative costs are not validated against the positive posts, i.e., there may be a part cost of 10 and another part cost of -15.