Entering fuel issues and meter readings in a batch

Manually enter fuel issues and meter readings in large batches for faster data entry.

Manually enter batches of fuel issues and meter readings for a large fleet of vehicles or many pieces of equipment. Recording fuel issues and meter readings allows your organization to track the quantity and details of fuel issued, and equipment usage over time. The batch screen provides a faster data entry process.

Select Work > Fuel Management > Batch Fuel Issues. A list of equipment and vehicles is populated in the grid based on your user settings.
Use the Dataspy to display records in the grid based on your defined criteria, or opt to use the predefined Dataspy All Vehicles to display all equipment records with the Vehicle check box selected in the grid.
Optionally, for faster batch data entry at the employee and fuel levels, use these shortcuts:

Default Fuel Issued To

Select this check box to use the logged in user as the person to which all fuel issues are being recorded in this session. For example, if you are manually entering fuel issues for 300 records in this session, and you select this check box, the employee associated to the logged in user is defaulted in the Issued To field on all 300 fuel issues.

You still have the option to manually specify the employee receiving each fuel issue in the Issued To field on each equipment or vehicle record in the grid.

Default Fuel Price

Specify the price of the fuel to default for the entire batch of fuel issues being recorded. To use the example above, if you are manually entering fuel issues for 300 records in this session, and you specify a default fuel price of $4.00, $4.00 is automatically recorded as the Price of fuel for all 300 records. Optionally, you may leave this blank and specify Price for each fuel issue being record. Or opt to leave Price blank.
Note: Price can only be specified for issues from external depots.
Specify this information for each record:

Date

Specify the date fuel was issued or the meter value was recorded. Leave blank to use the system date/time.

Meter Reading

Enter a new meter reading for the vehicle or equipment.

Fuel Qty.

Specify the quantity of fuel issued to the vehicle or equipment.
Optionally, specify the Fuel, Depot, Pump, and Meter UOM information for the equipment or vehicle to overwrite the default values:
- Primary Fuel value defaults from the equipment record.
- Default Depot value defaults from the Department of the equipment.
- Default Pump value defaults from the Tank/Pump of the Depot.
- Primary UOM value defaults from the equipment record.
Click Save Record.