Booking labor for work orders

Activity-Trade

Select the activity-trade performing the work for which to book labor hours.

Note: You can also select the task for which the work is performed to differentiate between multiple activities on the work order that may be assigned to the same trade.

Specify the following:

• Employee

  Specify the personnel performing the work for which to book hours.

• Crew

  Specify the crew performing the work for which to book hours.

  Note: If a crew's expiration date is empty, the crew will never expire. Crew records will not display if a crew's expiration date is less than the current date.

• Current Crew

  If an employee is specified as performing the work for which to book hours and the employee is assigned to one or more crew(s) for the date worked, specify the crew under which the employee’s booked labor hours will apply.

  Note: This field may only be entered if the user specifies an employee when booking hours. Any updates to the Date field will cause this field to be refreshed.

• Department

  Specify the department where the activity was performed.

• Trade

  Specify the trade that performed the activity.

• Date Worked

  Specify the date on which the work was performed.

• Type of Hours

  Select the type of hours worked (e.g., normal rate, overtime rate, etc.).

Rate

Specify or modify the hourly pay rate for the employee, trade, or crew performing the work. If you defined a trade rate for the selected employee or trade, Rate is automatically populated with the appropriate hourly rate. If you selected a Crew, Rate is not populated; when you submit the booked labor, the trade rate for each employee on the crew is reviewed.

If you defined a trade rate for the selected Employee, Rate is populated with the employee trade rate. However, if you did not define trade rates for the selected Employee, Rate is populated with the trade rate defined for the selected Trade. If you enter a Rate for the selected Crew, the system overrides the trade rate defined for each employee on the crew if the calculated rate is zero.

Hours Worked

Specify the number of hours spent performing the work.

Start Time/End Time

Specify the scheduled start time and end time of the work order activity. If the end time will span beyond midnight, two booked labor records will be created.

Note: The WOBKMIDN organization option must be set to Yes to book labor across midnight. Contact your system administrator for more information.

Equipment

Specify one of the following options if the work order is a multiple equipment work order:

• Specify a specific Equipment record to apply the booked labor to the selected Equipment and its corresponding related work order.
  Note:  If you are making corrections to booked labor for a multiple equipment work order and you select All Equipment or a specific equipment record for Equipment, the booked hours are split and the correction is applied to all the equipment on the work order or the selected equipment.
• Specify All Equipment to evenly split the booked labor to each equipment record on the work order for the selected work order and activity. Upon saving the transaction, labor booking records are created and applied to each related work order and selected activity. The number entered for Hours Worked is divided by the number of equipment records added on the Equipment tab of the Work Orders page to determine the booked labor to apply to each equipment. The Rate applicable to the multiple equipment work order is also applied to all of the MEC work orders.
  Note: Any remainder of the Hours Worked are applied to the last equipment record on the Equipment tab of the Work Orders page.

  If you select All Equipment for Equipment and at least one of the related work orders has a Completed status (or equivalent user status), a message is displayed enabling you to select whether to split the labor hours against only equipment with open related work orders or against all equipment, regardless of whether the related work orders are Open or Completed (or their user-status equivalents).

  Also, the setting of the COMDAYS installation parameter is disregarded when posting labor booking transactions related work orders if you select All Equipment.

• Specify WO Header Equipment to apply the booked labor to the work order header only.