Creating costs for invoice vouchers

Create and edit costs for the invoice voucher header. The Extra Charges/Discounts button on the Lines page of the Invoice Voucher form applies costs to specific invoice voucher lines. The Costs page applies costs to the invoice voucher header.

Note: You cannot apply costs to the invoice voucher unless the status of the header is Unfinished.

To create costs for invoice vouchers:

  1. Select Purchasing > Invoice Vouchers.
  2. Select the invoice voucher for which to apply costs, and then click the Costs tab.
  3. Click Add Cost.
  4. Specify this information:
    Type
    Specify the type of additional charge or discount to apply to the invoice voucher. The system automatically populates the type description. If you specify Pre-tax extra charge/discount (PRT), the system enables Tax Code 1.
    Amount
    Specify the amount of the extra charge or the discount to apply to the invoice voucher.
    Note: You must specify a negative value to indicate it is a discount.
    Accounting Flexfield Desc.
    Specify the accounting flexfield description. The system automatically populates GL Code.
    Tax Code 1
    Specify the tax rate to be applied to the cost amount. If you specify Tax Code 1, the system enables Tax Code 2.
    Note: The system calculates Tax Amount and Line Total based on the selected tax code.
    Tax Code 2
    Specify the second tax rate to be applied to the cost amount.
    Note:  If you specify Tax Code 2, the system applies each tax and then adds the amounts to calculate Tax Amount and Line Total.
  5. Click Submit.
Parent topic: Creating regular invoice vouchers