Adding unmatched costs to invoice vouchers

Add lines for contracted labor or equipment to an invoice voucher. This tab records costs that are not matched or otherwise validated. These lines do not have associated receipt transactions

The invoice voucher record must have Type specified as Unmatched Cost.

To add unmatched costs to invoice vouchers:

Select Purchasing > Invoice Vouchers.
Select the invoice voucher to which to add unmatched cost lines, and then click the Unmatched Cost Line tab.
Specify this information:

Description

Specify a description for the unmatched cost.

Line Type

Specify the line type for the unmatched cost.
A Line Type of Service references ancillary charges for outside contracted labor, typically fixed price items including per diem charges and equipment rental fees. A Line Type of Tool Cost references charges for corporate owned tools or equipment.

Purchase Order - Line

Specify a purchase order - line for the unmatched cost.

Tool

Optionally, associate a tool with the unmatched cost. This field is required if Line Type is specified as Tool Cost.

Hours

Specify the number of hours associated with the unmatched cost.

Hourly Rate

Specify the hourly rate for the unmatched cost.

Tax

Optionally, specify a tax amount for the unmatched cost.

Work Order - Activity

Specify a work order - activity to associate with the unmatched cost.
Note: Only activities marked as Hired Labor are valid.

Trade

Optionally, specify a trade to associate with the unmatched cost.
Click Submit.

Note: When the header invoice voucher record is Approved, a record is created for the associated Work Order - Activity on the Additional Costs tab. This record has a Cost Type equal to the Line Type. For example, if the Unmatched Costs line has Line Type set to Hired Labor, an Additional Costs record is created with Cost Type of Hired Labor