Creating new parts to add to purchase orders

Create new parts to add to purchase orders. When you need to add a part that has not been previously created in the system, create the new part on the Parts page of the Purchase Orders form.

Note: You cannot create a new part for an existing part line.

To create new parts to add to purchase orders:

Select Purchasing > Purchase Orders.
Select the purchase order for which to create new parts, and then click the Parts tab.
Click Create Part. The system automatically populates Part with a number that starts with N. Specify a description of the part in the adjacent field.
Specify this information:

Type

Select the type of materials to order.

Part Org.

Modify the part organization as necessary.
Note: This value depends on the settings for the IPSUPP parameter. If IPSUPP is set to H and MOS is turned on, then the Part Org. defaults to the organization of the purchase order header but can be updated to any common organization. If IPSUPP is set to S, then the Part Org. defaults to the organization of the supplier on the header. If IPSUPP is set to C, then the Part Org. defaults to the common organization specified by the install parameter IPSUPPC.

Purchase Qty. (UOP)

Specify the amount and UOP in which the supplier provides the part.

Requested Qty. (UOM)

Specify the amount in which you receive the part to stock. The system automatically populates the UOM.

Price

Specify the price of a single part and the currency you use to purchase the part.

Work Order-Activity

Specify the work order and activity if you are ordering this item for a work order activity. The system automatically populates Type with Direct Purchase.

Tax Code

Specify any additional taxes to apply to the part line as necessary.

Status

Select the status of the part line.

Qty. per UOP

Specify the conversion factor.
Note: For example, if the supplier's UOM for the part is a case of 12 parts but your UOM for the part is each, Purchase Qty. (UOP) will be 1 for one case, but Requested Qty. (UOM) will be 12 (1 case = 12 parts). If you specify 2 for the Purchase Qty. (UOP), the system uses Qty. per UOP to update the Requested Qty. to 24.

Due Date

Specify the expected arrival date of the items.

Track by Asset

The system displays whether or not the part is tracked as an asset.
Click Submit.

Note: Specify the amount and UOP in which the supplier provides. To add an iProcure part, click Add Parts (iProcure Items). To update iProcure items in the parts catalog, click Update iProcure Items. To view iProcure sync errors, click View iProcure Sync Errors.