Creating a supplier catalog
Create a supplier catalog to establish and maintain a list of the materials provided by a supplier.
To create a supplier catalog:
- Select Materials > Setup > Suppliers.
- Select the supplier for which to create a catalog of parts, and then click the Parts tab.
- Click Add Part.
-
Specify this information:
- Part
- Specify the part to add to the requisition. The system automatically populates Part Org., Exchange Rate, and Date Last Updated.
- Condition
- Specify the condition if the part is a condition tracked parent part. If the selected part is a condition tracked child part, the system will automatically populate Condition.
- Supplier Part Desc.
- Specify the supplier’s description of the part.
- Catalog Reference
- Specify the supplier’s part number. It may be identical to the existing part number.
- Cost Code
- Specify the cost code with which to associate the cost of the part.
- Gross Price
- Specify the supplier’s price for the part without discounts
or additional fees. After adjusting gross price for discounts and additional
fees, the system updates
Net Price and
calculates
Local Price based on
the currency of the organization with the following equation:
(Price / Exchange Rate) / Qty. per UOP = Local Price - Repair Price
- Specify the supplier’s price for repairing the part.
Note: Repair Price is only enabled if the Part is core tracked.
- Tax Code
- Specify the tax code for the part that identifies the tax structure to apply all of the applicable taxes to purchases of this part
- Preferred Supplier
- Select to indicate that this supplier is the preferred supplier of the part.
- Expiration Date
- Specify the expiration date indicating the date on which the supplier’s catalog information should be replaced with a new catalog entry such as new price, part number, etc.
- Comments
- Specify comments for the supplier/part combination as necessary.
- Minimum Order Qty.
- Specify the minimum quantity of the part that you can order from this supplier.
- UOP
- Specify the unit of measure of purchase for the part.
- Qty. per UOP
- Enter the conversion factor if the purchase unit of measure is different from the inventory unit of measure.
- Lead Time (Days)
- Enter the average number of days that the supplier needs to provide the ordered goods.
- Repair Part Number
- Enter the number/code for the supplier who will actually be
repairing the part.
Note: Repair Part Number is only enabled if the Part is core tracked.
- Documoto Book ID
- Specify a specific Documoto Book with which to associate the part.
- Documoto Part ID
- Specify a unique Documoto part number.
-
Click
Submit.
Note: To delete a part, select the part to delete, and then click Delete Part.
The system automatically populates the Date Last Updated with the system date of the most recent changes to the part record.
To add iProcure item association, click Add iProcure Item Association.
To update iProcure items in the parts catalog, click Update iProcure Items.
To update selected iProcure items in the parts catalog, click Update Selected iProcure Items.
To view iProcure sync errors, click View iProcure Sync Errors.
To create an alternate supplier catalog reference, click Alternate Catalog Reference.