Defining healthcare properties

Define a property or a collection of properties and assets that work together to create a system. When assets and properties are linked to define a system then the entire system is affected by actions or movements of one individual piece. For example, if one piece of equipment breaks down, the entire system must be taken offline.

To define properties for healthcare:

Select Equipment > Properties Healthcare
Click New Record.
Specify the Organization, Property and a description, Department, Operational Status, Type, Class, Category, Profile, and Cost Code.
Specify this information:

Loaned to Department

Specify the department to which the property has been loaned.

PM WO Department

Specify the department responsible for the PM work order.
Note: If the Department for the PM Schedules and Maintenance patterns work orders are blank, the PM WO Department will be used to generate works orders. Otherwise, the Department will be used.

Status

The system defaults Status to Installed. This value cannot be changed.

Criticality

Specify a criticality code to indicate the relative importance of the equipment to the overall production of goods or services for your property.

Meter Unit

Specify the equipment’s primary unit of measure.

Assigned To

Specify the person responsible for the equipment.

Safety

Select this check box to observe safety precautions when working with this equipment.

Temperature Monitored

Select this check box if it is necessary or required to monitor the equipment's temperature.

Out of Service

Select this check box if the equipment is not used. The system automatically populates Withdrawal Date.

Current Workspace

Optionally, specify the current workspace of the property.

Reservation Calendar Owner

Specify the reservation calendar owner who can edit equipment reservations.
Specify the Manufacturer, Model, Serial Number, Hardware Version, Software Version, Purchasing Asset ID, Biomedical Asset ID, andVendor.
Specify this information:

UMDNS Code

Specify the code identifying the asset in the Universal Medical Device Nomenclature System™ (UMDNS) which is a standard international nomenclature and computer coding system for medical devices.

OEM Site/System ID

Specify the site and/or system identification for service companies and original equipment manufacturer for the property.

Coverage Type

Select the maintenance coverage type for the equipment. Select Calendar to indicate that the warranty is based on number of days used or Usage to indicate that the warranty is based on actual usage.
Specify the X Coordinate, Y Coordinate, and Z Coordinate for which GIS features should appear.
Specify this information:

Lockout/Tagout

Select this check box if the property equipment complies with OSHA regulations on lockout/tagout procedures. This regulation ensures machines are properly shut down and locked so that they do not start again until service or maintenance on the machine is completed.

Personal Protective Equipment

Select this check box if OSHA requires the use of personal protective equipment when operating the equipment to reduce exposure to hazards or injury.

Confined Space

Select this check box if the equipment is located in an area defined as a confined space as per OSHA regulations.

Statement of Conditions

Select this check box to indicate the property relates to the Statement of Conditions as required by The Joint Commission.

Building Maintenance Program

Select this check box to indicate the property equipment is inventoried in the building maintenance program.

HIPAA Confidentiality

Select this check box to indicate the property equipment contains confidential patient health information and the equipment must comply with regulations.
Specify the Parent Property, and then select the Dependent check box if the property is dependent on the parent property and select the Cost Roll-up check box if costs should roll up to the parent property.
Specify theAsset to categorize as a child of the property in the parent/child hierarchy, and then select the Dependent check box if the asset is dependent on the property and the Cost Roll-up check box if the costs should roll up to the parent property of the child asset.
Specify the Location, Ownership Type, Inventory Verification Date, Equipment Value, Purchase Order #, Purchase Date, Purchase Cost, Original Receipt Date, Latest Receipt Date, Original Install Date, Latest Install Date, Commission Date, Cost of Needed Repairs, Replacement Value, Disposal Type, and Disposal Date.
Specify this information:

Facility Condition Index

Specify the resultant FCI based on the maintenance details. Cost of Needed Repairs/Current Replacement Value=FCI

Primary Use

Specify the primary use for the equipment.

Year Built

Specify the year the equipment was built.

Floor Area

Specify the floor area, and then specify the unit of measure for the floor area.

Service Life (years)

Specify the service life of the equipment.

Risk Assessment

Specify the risk assessment code for the equipment.
Note: The system automatically populates Risk Assessment Index, Risk Assessment Score, Risk Assessment Values Out of Sync, Risk Assessment Values Last Calculated, Risk Assessment Survey Last Updated, and Risk Assessment Setup Last Updated, after answering the risk assessment survey.

Eligible for Energy Star Label

Select this check box if the facility is eligible for the Energy Star label.

Lock Risk Assessment Values

Select this check box to lock the reliability ranking values for the equipment on the Risk Assessment tab of the Equipment screen.
Note: If Lock Risk Assessment Values is selected, the system will not allow the user to modify the risk assessment survey answers and calculate risk assessment values for the equipment. The system also prevents the selection of equipment for update on the Batch Update Reliability Ranking Values tab.
Click Save Record.

Note: To create a work order for the property, right-click on the form, and then click Create WO.